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Documents That Should Always Be In PDF

Zoom Local News > Technology > Documents That Should Always Be In PDF

Documents That Should Always Be In PDF

PDF is a file format created by Adobe Systems in 1993. It’s been around for more than 20 years and has become one of the most common forms of document exchange across platforms and devices. It’s also hassle-free to convert Microsoft Word to PDF. While PDF is a very useful tool for documents like invoices, taxes forms, receipts, etc., it can also be used to send resumes and other business documents that need to be read on screen or printed out.

Resume and Professional presentations

You should use PDF files for resumes and professional presentations for many reasons. First, they’re more secure than standard word documents because they can be password-protected. Second, they’re more reliable because they don’t have to be saved as often in order to prevent data loss or corruption. Third, PDF is a universally compatible file type, meaning anyone with a computer can open it up on any operating system (Windows, MacOS, Linux).

Adobe Acrobat professionals say, “You can with ease share your PDF with others too.”

Reports, eBooks, User guides

When you want to create a PDF file, there are many different ways to do it. For example, you can:

  • Copy and paste your document into a word processor and save it as a PDF.
  • Create a new document in Microsoft Word and save the file as a PDF.
  • Download an extension for Google Chrome that will convert any web page into a PDF.
  • Upload your Excel spreadsheet onto the cloud storage service Dropbox and download it again as a PDF file once it has been converted by the service’s built-in feature set called “Get Dropbox” (which looks like this).

The list goes on! The point is that many options are available when working with documents that need to be shared digitally for business purposes or personal use.

Contracts and agreements

The other important thing to remember is that a PDF document can’t be changed. It’s impossible to cut and paste text or images, so you can rest assured that what you’re sending is exactly what the person on the other end will see. This makes it great for storing contracts and agreements, as well as anything else where there needs to be no question about what was sent or received.

And if there is any doubt as to whether people have received their copy of an agreement? A PDF can be digitally signed by both parties, which means it’s easy for everyone involved to know that they’ve seen all relevant information before signing off on something (and also prevents either party from claiming they never did).

Tax forms and receipts, Invoices and bills

These documents are the bread and butter of your business. They’re important to keep in the paper for tax purposes, but they should also be kept in a digital format. You never know when you might need them—and if they’re stored somewhere other than on your computer or phone, then it’s possible that you won’t have access to them at all.

With so many documents available in PDF format, it’s clear that this format is here to stay for some time. Therefore, it’s important to know which type of document should be converted from other formats into PDF and why you should use PDF instead of other file formats.

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