The Complete Guide That Makes Choosing the Best HR Software Simple

Ion Farmakides (try saying that x3 fast!) and he’s the Managing Director of the PLC. Ion started as the Head of Business Development at the beginning of 2019, and has seen the business grow at a very healthy (and speedy) pace since then! He has over 15 years of business development and team leadership experience, 2 traits that have helped him adapt and develop quite naturally within the group

It isn’t easy to manage employees. You need to handle employee problems, benefits, payroll, and countless other things. It’s hard to keep things straight when you don’t have the tools to help.

That’s why the HR software market has grown so much. Believe it or not, it has a market value of $30.8 billion. But with such a high market value, you have tons of options to choose from.

That’s why you need to do some work to find the best HR software. Below is a short guide to help you find the right HR software system for your company.

Determine Your HR Needs

A lot goes into managing human resources, which means your HR team will have many functions. However, those functions will vary based on your industry, company size, and other factors.

What works for another company may not work for yours. Because of that, you need to clarify what your company needs in an HR software system.

Sit down with your human resources team to figure this out. Learn the tasks they do daily, their problems, and what they believe will help them do a better job. Once you have this information, you can start looking for HR software that has the features to meet those needs.

Create a Budget

Once you figure out what your HR team needs, the next step is to create a budget. You’ll find many types of pricing for HR software, so you’ll need to go into the selection process knowing how much money you want to pay.

Once you know what you want to pay, you can start looking at pricing. Here are a few standard pricing methods you’ll see.

Per-User Pricing

Per-user pricing is one of the most common pricing schemes you’ll see with business software. You’ll pay a monthly fee for a service but only get a fixed number of accounts with that price. If you want to increase the number of people with software access, you’ll need to pay for every person that needs access.

If you need every feature that an HR program has, this is a great option to get everything at a known price.

Feature Pricing

Not all software products have user pricing for their software. They let companies set up and use their software with as many people as possible. However, you may not get all the program’s features with that pricing.

You’ll see pricing scale up in these situations when you want to take advantage of more advanced features. This is an excellent option if you have a lot of users but don’t have as many needs for your HR department.

Learn About Security

Your HR software will store a lot of sensitive information. You’ll have detailed information about your employees, business, and many other things. It’s a severe issue if your software provider doesn’t do enough to secure that information.

Before you decide to work with a product, check how they handle security. In many cases, you can find this information on a company’s website. If you can’t find anything on a company’s website, you’ll need to reach out to get enough information.

If you don’t get enough data to make an informed assessment about a company’s security procedures, you’re probably better off looking for another option. Any reputable company should have no problem letting you know how they keep your information safe.

Find Software Integrations

HR software won’t be the only type of software you use in your business. HR programs can handle a lot, but they won’t handle every task you need.

However, that doesn’t mean you can’t use your data in your HR software in your other application. The issue is that it can be challenging to connect your programs and share data.

Software companies create software integrations to help with this problem. Instead of manually transferring data yourself, you can connect your apps and handle data transfers automatically.

Look at your current software and think about how it can work with your HR program. Once you have an idea of the software integrations that makes sense, look for HR programs that will connect to those applications. With this, you can improve your systems and create the best HR department you can.

Use Free Trials

The great thing about software is that it doesn’t take much to offer a free trial. A software company only has to create a membership level that lasts for a certain amount of time and doesn’t cost money. That’s why most software companies like Work Bright let potential customers trial software before you buy.

Use your time with your free trials to test out all the product functionality you can. Keep your list of necessary features for your HR team and make sure they go through each of them to see how they work.

It’s also wise to create small test cases for these tasks. When you have a plan for testing software, you can work through your tests knowing you aren’t missing anything. 

Start Your Search for the Best HR Software Today

You can’t afford to waste time on human resources when you have so many tools available that can help reduce your workload and automate many tasks. However, not all of those tools will do the job well and cause more headaches for you in the future. Use the tips above to find the best HR software to ensure you find the best product for your needs.

Do you want to learn about more software that you can use in your business? Check out the latest blog posts to read more about making the most of business apps.